Hotels

HOW TO REGISTER: please register your accommodation preferences through the online registration link when you register for the Conference. If you have already registered, please use your Access Key to view your details online and book your preferred hotel.

ICS Congresos Internacionales

ICS Congresos Internacionales has been appointed as the official accommodation agent for the 24th World Gas Conference 2009.

Selection of hotels

In close consultation with the WGC2009 Secretariat, ICS Congresos Internacionales has made a wide selection of hotels in Buenos Aires in 5 and 4 star categories. 3 star-hotels will be added later, please consult the Conference website. ICS Congresos Internacionales offers hotels in the city centre as well as others in the most prestigious, safe and distinguished districts like Puerto Madero, Recoleta and Retiro.

As demand for hotel rooms will be high during the 24th World Gas Conference, we suggest that you make your reservation with ICS Congresos Internacionales as soon as possible, once bookings open on 1 February, 2009.

World Gas Conference on-line bookings

The hotels information and on-line reservations will be available on the WGC2009 website www.wgc2009.com from 1 February, 2009.

Special hotel rates

As ICS Congresos Internacionales handles hotel reservations for many events in Buenos Aires throughout the year, they are able to offer you the best available hotel rates for the 24th World Gas Conference.

Individual Reservations for up to 9 rooms can be made through the fully-secured hotel website. A direct confirmation will be sent by e-mail. If you prefer to make your reservation offl ine, please download the reservation form and send it by e-mail or fax. All individual reservations require a guarantee with a valid credit card. The payment will be settled at the hotel upon check-out.

Group Reservations for 10 rooms and over can only be made by special request. Please choose your preferred hotel and send your exact request: number of rooms, arrival and departure dates, room type (single or double), and all further information you consider important in your hotel selection. A tailor-made offer will be sent to you following the receipt of your request. Once agreed, you will be sent the corresponding written agreement.

Payment conditions

Individual Reservations

All individual reservations require a guarantee with a valid credit card. The payment of your stay will be settled at the hotel upon check-out.

Group Reservations

30% of the total value of nights requested should be paid when signing the contract. Out of the total amount, a 20% deposit is requested on 4 March, 2009. Out of the total amount, a 30% deposit is requested on 6 May, 2009. Out of the total amount, a 20% deposit (Balance Due) is requested on 8 July, 2009.

Rooming-list (for Group Reservations only)

The rooming-list must be entered into the link that ICS Congresos Internacionales will provide you. The final rooming-list must be fully completed before 1 August, 2009.

Changes

After 1 August, 2009 modifications (check-in, check-out, room type, or name changes) will not be accepted. Otherwise, USD 30 will be charged per modification.

Cancellation Conditions

Individual Reservations

Until 6 July, 2009 written cancellations will have no charge. From 7 July until 5 August, 2009 all written cancellations will have 1 night charge as penalty. From 6 August until 4 September, 2009 all written cancellations will have 2 nights charge as penalty. After 4 September, 2009 no reimbursement will be issued for cancellations.

Group Reservations

Until 15 January, 2009

Out of the nights requested, 95% can be cancelled without penalty. For cancellations that are over the above mentioned percentage ICS Congresos Internacionales will invoice 5% out of the total as penalty.

Until 15 May, 2009

Out of the nights requested 70% can be cancelled without penalty. For cancellations that are over the above mentioned percentage ICS Congresos Internacionales will invoice 30% out of the total as penalty.

Until 15 July, 2009

Out of the nights requested 30% can be cancelled without penalty. For cancellations that are over the above mentioned percentage ICS Congresos Internacionales will invoice 70% out of the total as penalty.

After 15 July, 2009

No reimbursements will be issued for cancellations received as from 15 July, 2009.

Any reimbursement that may apply will only be forwarded 60 days after the Conference.